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Archive for month: June, 2010

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Functional and Innovative Shredder

this entry has 0 Comments/ in Fun, General Organizing, Paper Management / by Innovatively Organized
June 25, 2010

Now you can sip your coffee while shredding those confidential documents and decreasing your paper clutter. This cool table was the winner of a recent competition for modern design and functional furniture. It definitely gets my vote for innovative organization! Check out the details.

Time Management on Your iPhone

this entry has 0 Comments/ in Business Organizing, General Organizing, Media, Time Management and Productivity / by Innovatively Organized
June 23, 2010

Time Timer© is an innovative tool that helps you visualize time by giving you a graphic representation of its passing. It’s a simple but unique way to improve productivity by seeing time elapse as you work. It’s available as an application for your iPhone, and different sized desk clocks and wristwatches. Everyone from students to business professionals can use it!

More Ways to Organize Your Purse

this entry has 0 Comments/ in General Organizing / by Innovatively Organized
June 16, 2010

The latest purse fashion seems to be that bigger and slouchier is better, and that can spell trouble for all the loose items that we carry in our bags. Here are two product ideas that can help add some structure to your tote or oversized purse so you can stay organized.

  • The Purseket wraps around the inside lining of your bag and features gusseted pockets to hold everything from cell phone to note pad to sunglasses.
  • The Pouchee is a purse insert that has divided pockets to hold small and large items like make up, keys, and cds, and it also has a zippered pocket for loose change.

Quick Kitchen Organizing Tips

this entry has 0 Comments/ in General Organizing, Residential Organizing / by Innovatively Organized
June 14, 2010

One of my favorite resources when it comes to articles about organizing is the Real Simple online magazine. Here are a few tips to get you started in decluttering and streamlining your kitchen. Read more here.

  • Stick a magnetic organizer on the refrigerator door to hold pens and food labels so they’re easy to find when you’re marking and dating leftovers.
  • Organize your pantry shelves as you would a library, with food items grouped by category.
  • Stash pantry items in the see-through pockets of an over-the-door organizer to virtually eliminate search time.
  • Keep plastic bags and wrapping together in a drawer near the refrigerator to make quick work of storing away leftovers.
  • Group cookware or tools by purpose and assign them to specific cabinets, as with the bakeware shown in the picture.

Organizing a Bulletin Board

this entry has 0 Comments/ in File Management, General Organizing, Individual Productivity / by Innovatively Organized
June 10, 2010

The displays got interactive at the Innovatively Organized booth at the Seattle Chamber tradeshow last month with our sample bulletin board.

The “before” bulletin board (top) is cluttered with random notes strewn about in a way that poses confusion about what needs to get done and when. The “after” board (bottom) shows a solution that incorporates many of the recommendations we make to clients on a daily basis, such as using a time map to schedule an ideal day, and dividing the board into specific sections to differentiate information like special dates and phone numbers and a weekly to do list.

Google Shortcuts to Save Time

this entry has 0 Comments/ in Time Management / by Innovatively Organized
June 3, 2010

Google clearly leads the pack when it comes to search engines, but did you know about some of its less obvious functions?

  • Most users know that if you type a word incorrectly into the search box that Google will suggest the correct spelling; but you can also quickly pull up definitions of a word by typing, “define:” in front of the word. (Example: define: organize)
  • Google also has a built-in calculator. Your computer may have a pop-up calculator application, but it can be small and cumbersome. With Google, just type in a calculation like “20+80=” for a speedy answer.
  • Find out what time it is anywhere in the country or the world.  Just search on “time” and then the name of the city. To know the time in New York, use “time New York”.
  • Search for specific document types on the web by typing “filetype:” before your search term. For example, if you’re looking for PowerPoint files about organizing, enter “organizing filetype:ppt”.

Shred-A-Thon Events in Your Area

this entry has 0 Comments/ in File Management, General Organizing / by Innovatively Organized
June 1, 2010

Clearing paper clutter is important, but shredding sensitive papers is also critical to ensure against identity theft. Bookmark this page from the Washington State Attorney General’s Office web site that outlines local shredding events throughout the state in 2010.  Most of the free events let you bring up to two file boxes of documents. Get shredding!

  • PeELL: Saturday, June 12, 10 a.m. - 2 p.m.
    Town of PeEll, 111 S. Main. Shredding provided by LeMay Mobile Shredding.
  • SPOKANE: Friday, June 4, 11:30 a.m. - 3:30 p.m.
    Amicus Credit Union, 6103 N. Astor St. Shredding provided by DeVries.
  • PUYALLUP: Saturday, June 5, 11 a.m. - 2 p.m.
    Linden Grove Health Care, 400 29th St. N.E. Shredding provided by LeMay Mobile Shredding.
  • PORT TOWNSEND: Saturday, June 5, 10 a.m. - 1 p.m.
    First Federal Savings, 1321 W. Sims Way. Shredding provided by LeMay Mobile Shredding.
  • SEQUIM: Friday, June 18, 10 a.m. - 1 p.m.
    Windermere, 137 Fairway Dr. Canned food donations will be accepted for a local food bank. Shredding provided by LeMay Mobile Shredding.
  • CHEHALIS: Saturday, June 19, 9 a.m. - noon
    Security State Bank, 1431 NW Lousiana Ave. Shredding provided by LeMay Mobile Shredding.
  • EPHRATA: Friday, June 25, noon to 3 p.m.
    Horizon Credit Union, 260 C. St. S.W. Shredding provided by DeVries.
  • MOSES LAKE: Friday, June 25, noon to 3 p.m.
    Horizon Credit Union branches at 601 S. Pioneer Way and 1704 S. Clover Dr. Shredding provided by DeVries.
  • MEDICAL LAKE: Saturday, June 26, 10 a.m. - 1 p.m.
    WSECU, 205 E. State Route 902. Benefit for SCOPE. Shredding provided by DeVries. Limited to two file boxes or three shopping bags of personal items.
  • MONTESANO: Saturday, June 26, 10 a.m. - noon
    Community Credit Union, 211 E. Pioneer Ave. Shredding provided by LeMay Mobile Shredding.
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Quick Tips

Innovatively Organized’s Email Mgmt Webinar was great! My inbox is now down to zero for the first time in a long time. I would highly recommend it to any friends or associates!Dan F., Realtor
Try setting time limits for tasks that easily eat away your day, like responding to email or checking Facebook.
Schedule a time/date to file and clean your files (weekly or bi-monthly).
Start prioritizing your tasks to ensure you spend your time and energy doing what is important.
For large, time-consuming tasks, break them down into smaller sub-tasks and spread them out over the day or week.
Just because your email comes to your phone, you don’t need to respond immediately. Schedule specific times to check email.
Create a mobile file system to transfer documents safely between your car and office.
Set rules in your email to automatically filter messages, saving you time and keeping your inbox organized.
Make sure to sync your devices regularly so your information is always accurate and doesn’t contain duplicates.
When someone gives you a business card, make notes on the back to jog your memory later. Notes might include when you met, what you discussed, potential relationship, etc.

Testimonials

Elizabeth swiftly and efficiently demonstrated easy methods to organizing my online clutter.  My creative and innovative management style no longer clashes with daily details and extensive reporting requirements.  What a relief!  With a new, common sense system in place, our non-profit initiative become more productive and so have I!Brian Jaeger
I loved your presentation of Email Organizing 101. The presentation was clear and informative, and you offered wonderful tips to make our busy lives easier. I already implemented some of your recommendations, and have no remaining emails at the end of the day in my inbox. Also, you have a great sense of humor, so like everyone else, I truly enjoyed my time there. Time and money well-spent.Jennifer S., Merrill Lynch
IO has changed my whole perspective on being organized. You guys rock.Amy T., Blueflame Heating & Air Conditioning
The one-on-one attention I got from Elizabeth helped me identify problem areas and prioritize changes to become more streamlined and organized.  Replacing old habits with new ones is challenging but extremely rewarding! Thanks again, Elizabeth!Eliott P., Event Services Manager
Innovatively Organized’s Email Mgmt Webinar was great! My inbox is now down to zero for the first time in a long time. I would highly recommend it to any friends or associates!Dan F., Realtor
I can’t tell you how accomplished I feel today. Even when someone came to me with an “emergency” project, I noted that on my calendar. I know that I can use that information to help people better schedule time with me to get these projects done.Erin George, Real Change News
You definitely demonstrated what you do best – being organized! It was very apparent that you’ve gone through training and certification and truly know your business.Jeanette H., BPW
Very illuminating going over my weekly review checklist and realizing that the parts of the work I dread doing are the things I don’t have systems and structure for… I can see already that this is going to be a big help, and wish I’d gotten started sooner! I’m feeling optimistic, and looking forward to solving the problem(s) and getting my time more focused on the patient work I love to do!Dr. Deborah E., ND
Elizabeth got right down to the critical changes we needed to make to improve our work flow. And we had fun doing it!Sheree C., Paralegal, Office Max
I am able to accomplish more, in less time. When I work in my home office, I’m not distracted by piles of paper all around me. I am able to proudly show off my work space now! Angela Shen
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