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Archive for month: June, 2012

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Elizabeth Bowman on KKOL Minding Your Business

this entry has 0 Comments/ in Innovatively Organized News / by Innovatively Organized
June 29, 2012
Elizabeth Bowman, President of Innovatively Organized, recently joined Robbin Block on KKOL Minding Your Business radio.  Every Saturday afternoon, the “Reality Radio for Entrepreneurs” hosts experts to share their professional tips and solutions.  Elizabeth appeared to discuss how getting organized allows you to make the most of your time, talking with Robbin and callers about everything from her personal childhood organizing tendencies to how one can improve email organizing.  If you missed the segment on the air, listen to the recording to get all of Elizabeth’s advice and tips for time management.

Our In-Person Events at the UVillage Microsoft Store

this entry has 0 Comments/ in Email Organizing, Individual Productivity, Innovatively Organized News / by Innovatively Organized
June 28, 2012
For the past few months, we’ve been hosting a series of events at the University Village Microsoft store.  Intended to help busy executives, our series teaches how to improve email management, how to use Outlook more efficiently, and how to implement virtual notebooks for project management.  Our most recent event was this week, discussing “Virtual Notebooks: How to Use OneNote to Manage Projects and Tasks Efficiently.”  Elizabeth Bowman helped introduce everyone to virtual notebooks, as well as their various benefits and applications.  Attendees learned how to set up a virtual notebook, how to use different tools within OneNote, how to access them on any device at any time, and how to use them collaboratively within a team.  The event is incredibly informative and helpful—not to mention free!  Plus you get to meet some of the Innovatively Organize team and ask the organizers any questions you have.  If you missed our previous events, check our Events page to find upcoming topics and dates that work for you!

View more photos from our last event on Facebook!

5 Tips to Helping Everyone Keep an Organized Break Room

this entry has 0 Comments/ in Process Improvement, Space Planning / by Innovatively Organized
June 27, 2012
Usually a break room isn’t just a break room—it’s a break room plus a storage room, etc.  But since it’s a room that employees go to take a break and re-energize, it’s important that the room is pleasant.  Here are some tips to help everyone on the team maintain an organized shared space:
  1. Categorize the room based on the functions of your space (all cleaning supplies should be together, all office supplies also together, etc.)
  2. Use partitions to divide the purposes of the room, keep the room feeling stress-free.  For example, try adding shelving units or curtains.
  3. Create clear labels on the outside of containers so that anyone can easily find what they are looking for, as well as restock items that are running low.
  4. Utilize vertical space with back-of-door hooks on closets and cabinets.
  5. Make a cleaning or restock schedule if necessary to keep the room looking nice. Usually reminder signs are noticed for about a week after being posted, so clear the clutter of unnecessary signs reminding people to do dishes.

What does your team do to keep a clean break room?

Elizabeth’s Favorite Things: SMEAD SuperTab, Heavyweight Folders

this entry has 0 Comments/ in File Management / by Innovatively Organized
June 26, 2012
Description: SMEAD SuperTab, Heavyweight Folders (No: 10410)You’ll love it for:
  • Its extra-large labeling surface (90% bigger than regular tabs); and yet it doesn’t stick up higher than a regular folder, so it won’t get in the way
  • Writing larger text or using more lines of description, if needed
  • Its availability in two color options: manila (tan) and assorted (blue, green, red and yellow)
  • Its extra thick material for support
  • Its 10% post-consumer and 10% recycled content

Just keep in mind:

  • It says “Easier to see tabs for faster file retrieval,” but we couldn’t necessarily see it easier when it stuck out.  The benefit is that you can write in larger font if you have trouble seeing regular tabs
  • Not available (at least we couldn’t find it) in a single tab position

Available at: Find nearby dealers on Smead.com

Before and After of the Week: From Overstuffed to Functional

this entry has 0 Comments/ in Innovatively Organized News, Space Planning / by Innovatively Organized
June 25, 2012
We love those beautiful, perfect pantries on Pinterest, but how many of your pantries are actually that organized?!  The same is true for companies - their storage rooms often become cluttered drop zones.  One of our clients was ready to make a change with its company storage room.  It had become overstuffed and unfocused, so we helped them transition it into a functional, organized space.

To begin, we sorted the items in the space, donating or recycling all unused items.  We then assessed the space and assigned zones for types of items, adding new containers and labeling each item’s new home.  
Our client now has an organized and labeled company storage room, along with an un-cluttered “pantry” area with empty shelves.  All snacks, paper products, files, promotional materials, and desk accessories are now easily located and retrieved in mere seconds, and each item has a specific place to be returned to when not in use.Need some help organizing your pantry or storage room into a more functional place?  Our space planning and process improvement consulting services can help you create an organized system within your space that will easily maintain itself.  You can view more before and after photos of our past projects on our Facebook page!

“REAL SIMPLE: 799 New Uses for Old Things” Book

this entry has 0 Comments/ in General Organizing / by Innovatively Organized
June 22, 2012
Who doesn’t love Real Simple?!  They always share such great organizing tips.  In particular, we love their “new uses for old things” segment, which highlights innovative ways to use items you already own.  They compiled most of their repurposing ideas into a book, REAL SIMPLE: 799 new uses for old things.  It includes great ideas for reusing items around your house, including chalk (keeps tarnish off cutlery), cork (pads under furniture on hardwood), and even umbrellas (helps air dry laundry).  If you live in a small space, we recommend this book for finding creative ways to reuse or multi-purpose items around the home.  Have any favorite repurposing tricks of your own?  Share them with us!

Meet Alisa Hanft: Our Space Planning Expert

this entry has 0 Comments/ in Innovatively Organized News, Space Planning / by Innovatively Organized
June 21, 2012
All month long, we’ve been sharing the best tips and practices for working and living within a small space.  Now we’d like to introduce you to Alisa Hanft, our Organizing Consultant and Space Planner with Innovatively Organized.  She’s our expert at space planning, whether it is a small closet, a home office, or an entire company warehouse!  What’s your favorite small space in your home?
My condo is 850 square feet, with one bedroom and a small den.  My favorite space is the den, where I spend a good amount of time.  When we moved in, we knew that our den would need to function for two purposes: as a place for our turtles to live in and as my office.  I’ve set up my entire office within the boundaries of a 6×6 cube.  In order to do this efficiently, I’ve utilized the vertical space with wall shelves for my office supplies and a small bulletin board for my current invitations, events, etc.  I also limit the amount of paper I have floating around by using my scanner and digital systems to make sure I’m as “paperless” as possible.  

Is there a particular client project that you’ve enjoyed relating to small space organizing?
Yes, I really enjoyed working with a client to organize all of her holiday decorations!  This project was interesting because her home was absolutely gorgeous and quite large; however, her available storage was pretty small.  We created a space plan to accommodate approximately 20 boxes of decorations that fully utilized her storage space, allowing her to store all the decorations.  It was a fun challenge to figure out what shelving would fit the angled ceiling and which boxes would maximize the shelf space.  It was all about maximizing the space while still making it easy to find what they need.  We also printed a map of the space plan so they knew exactly where each box should be returned to.  

What are your top 3 tips for working within a small space?

  1. Always utilize the vertical space—think wall shelves, bookshelves, cubbies, etc.
  2. Remember that just because you’re provided with a certain shelf or space does not mean you have to use it that way.  Be creative with your space and find the exact solution for you.
  3. Take inventory of what you need to store, measure the space, and then create a map.  Lay out your space on paper to figure out what the best arrangement is.

Contact us for a 15-minute phone consultation if you’d like to learn more about our space planning services!

10 Organizing Tips for a Small Home Office

this entry has 0 Comments/ in Space Planning / by Innovatively Organized
June 20, 2012

If you’re working from home, create a space that helps you work at your best!  Here are 10 tips that can help you organize a small home office in order to increase productivity:

  1. Consider dual purpose/function furniture, like a desk with built-in storage, to maximize your space.
  2. Take advantage of vertical space.  Use the wall space to store books, supplies, etc.
  3. Consider the scale of your furniture compared to the size of your room, including desks, bookcases, chairs, task lights, etc.
  4. Think sleek and slender to open your space.  The narrower the profile, the less heavy and weighed down your room will feel.  Here’s a great tabletop desk.
  5. Keep in mind that the more open your drawers and shelves are, the more you can see the contents.  This will impact the amount of visual clutter you perceive.  
  6. Reduce the clutter on your desktop by only keeping the tools that you use daily.  Other items can be stored in shelves and cabinets.
  7. Laptops are great for small spaces because they don’t take up too much space and you can move them to any place you want to work.
  8. If you don’t have a home office, consider setting up a small “supply center” for your dining room table, kitchen counter, or wherever you work.  This can store a few extra pens, paper, etc. and serve as a good work area.    
  9. Use the back of your door as extra storage.  You can hang inboxes on your door or jewelry organizers to store your office supplies.
  10. Does your home office have a closet?  Use a hanging, compartmentalized clothes storage unit to store extra office supplies.
For home office inspiration, check out our Pinterest Desk/Office Organizing Board.

Elizabeth’s Favorite Things: Stackable Storage Bins for Office Supply Cabinets

this entry has 0 Comments/ in Bags and Bins, Clutter, File Management, Files and Labels, Space Planning / by Innovatively Organized
June 19, 2012
Description:
Looking for products to hold and store office supplies?  AkroBins are a great solution because they can store so many different types of things, not to mention they are stackable, durable, and affordable.  Here’s an example of how we have used them in the past for a client.
You’ll love them for:
  • Tailoring to your space- they can be tiered and stacked in different arrangements
  • Mounting them on the wall to take advantage of vertical space
  • Taking advantage of the depth of your cabinet space and maximizing the amount of stuff you can fit in your storage cabinet
  • Accommodating different types of items, from binder clips to letter size sheets of paper; yet the consistency of material keeps it looking organized
  • Labeling them!

Cost: $13 - $55

Available at: The Container Store

Resource Furniture: Incredible Space-Saving Furniture

this entry has 0 Comments/ in Fun, General Organizing, Office Organizing, Product Spotlight, Residential Organizing, Small Space Organizing, Space Planning / by Innovatively Organized
June 18, 2012
If you’re frustrated living in a small space, you should absolutely check out Resource Furniture, a line of space-saving furniture.  All of their furniture is versatile and multi-purpose, allowing you to functionally use the small spaces around your home and office.  Their furniture takes up very little space, functions in different ways, and remains attractive and aesthetically pleasing.  Watch this video to see how some of their furniture works!  We’re astounded!
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Quick Tips

For large, time-consuming tasks, break them down into smaller sub-tasks and spread them out over the day or week.
It’s distracting hearing your phone buzz. Block off time to truly focus; shut the door, silence your phone, close your email.
When downloading an image or file, make sure to save it in a specific folder rather than to your desktop.
When organizing your office, imagine a semi‐circle around you when you sit at your desk. Place the supplies you use most often inside this space so they will always be within reach when needed.
Set rules in your email to automatically filter messages, saving you time and keeping your inbox organized.
When someone gives you a business card, make notes on the back to jog your memory later. Notes might include when you met, what you discussed, potential relationship, etc.
Elizabeth swiftly and efficiently demonstrated easy methods to organizing my online clutter.  My creative and innovative management style no longer clashes with daily details and extensive reporting requirements.  What a relief!  With a new, common sense system in place, our non-profit initiative become more productive and so have I!Brian Jaeger
Just because your email comes to your phone, you don’t need to respond immediately. Schedule specific times to check email.
I am able to accomplish more, in less time. When I work in my home office, I’m not distracted by piles of paper all around me. I am able to proudly show off my work space now! Angela Shen
Create a system for processing business cards you receive. Try delegating the data entry portion of the task to an assistant or intern.

Testimonials

I am able to accomplish more, in less time. When I work in my home office, I’m not distracted by piles of paper all around me. I am able to proudly show off my work space now! Angela Shen
The one-on-one attention I got from Elizabeth helped me identify problem areas and prioritize changes to become more streamlined and organized.  Replacing old habits with new ones is challenging but extremely rewarding! Thanks again, Elizabeth!Eliott P., Event Services Manager
Elizabeth swiftly and efficiently demonstrated easy methods to organizing my online clutter.  My creative and innovative management style no longer clashes with daily details and extensive reporting requirements.  What a relief!  With a new, common sense system in place, our non-profit initiative become more productive and so have I!Brian Jaeger
Innovatively Organized’s Email Mgmt Webinar was great! My inbox is now down to zero for the first time in a long time. I would highly recommend it to any friends or associates!Dan F., Realtor
Elizabeth got right down to the critical changes we needed to make to improve our work flow. And we had fun doing it!Sheree C., Paralegal, Office Max
IO has changed my whole perspective on being organized. You guys rock.Amy T., Blueflame Heating & Air Conditioning
I loved your presentation of Email Organizing 101. The presentation was clear and informative, and you offered wonderful tips to make our busy lives easier. I already implemented some of your recommendations, and have no remaining emails at the end of the day in my inbox. Also, you have a great sense of humor, so like everyone else, I truly enjoyed my time there. Time and money well-spent.Jennifer S., Merrill Lynch
Very illuminating going over my weekly review checklist and realizing that the parts of the work I dread doing are the things I don’t have systems and structure for… I can see already that this is going to be a big help, and wish I’d gotten started sooner! I’m feeling optimistic, and looking forward to solving the problem(s) and getting my time more focused on the patient work I love to do!Dr. Deborah E., ND
You definitely demonstrated what you do best – being organized! It was very apparent that you’ve gone through training and certification and truly know your business.Jeanette H., BPW
I can’t tell you how accomplished I feel today. Even when someone came to me with an “emergency” project, I noted that on my calendar. I know that I can use that information to help people better schedule time with me to get these projects done.Erin George, Real Change News
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