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Archive for category: Media

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Elizabeth’s Favorite Things: iTrackMine.com

this entry has 0 Comments/ in App of the Week, General Organizing, Media, Mobile and On-the-Go, Residential Organizing, Tools and Apps / by Innovatively Organized
June 12, 2012
Description:
Ever forget if you still own something?  You can use iTrackMine.com for keeping track of your belongings, especially while you spring clean.

Abilities:

  • Use a barcode scanner or manually enter items to log inventory items in your home or business
  • Keep records of your items, including which have been loaned out
  • Create wish lists and gift lists, as well as shared shopping lists

Great for:

  • Keeping track of your belongings (either personal or business), including items you have loaned out or checked out to employees
  • Keeping track of items for insurance purposes
  • Analyzing inventory by type or price

Cost: Free

Improve Paper Management by Printing to PDF

this entry has 0 Comments/ in App of the Week, Electronic Organizing, Innovative Idea, Media, Paper Management, Time Management and Productivity / by Innovatively Organized
May 23, 2012
As a small business owner, how much paper and printer ink do you go through in a month?  Here’s a suggestion that could help you save money by using less paper and less ink.  As an alternative to printing your documents on paper, print to PDF.  Printing to PDF creates a PDF of your documents which you can file electronically and easily access and share later.  A few options you can use to print to PDF are PrimoPDF, doPDF and CutePDF Writer.  If you have to print a web page, try PrintFriendly, which removes ads, navigation, and web page junk, so you save paper and ink when you print.  Plus, you save time by not having to navigate around the extra clutter in the document!

How to Choose a Better Password

this entry has 0 Comments/ in Ask the Organizers, Electronic Organizing, Email Organizing, Media, Mobile and On-the-Go / by Innovatively Organized
April 6, 2012
Most of us know that we need to pick a password that is harder to predict than password or abc123, but how do you choose a password that is both hard to predict yet easy to remember?

We don’t know about you, but our team of Productivity Consultants at Innovatively Organized got into a conversation recently where we realized that we all have a hard time remembering complicated random passwords.  Plus, do you really want to type out G&6d4*V#f2z every day to check your email?

An easy trick to improve your passwords is to replace words with random characters like this: Ch@ract3r$.

But let’s do the math: that’s only 10 characters, it’s a common dictionary word, and since we can probably assume that hackers have heard of this trick, it’s possible they’ve written algorithms complex enough to eventually guess this password.  And, you’d still have to remember which “a” was substituted with “@.” 

Here’s what we suggest:
•  String random words together
•  Capital the first letter of each word
•  Add some numbers (beginning, middle, or end)
•  The longer the better, with a variety of numbers, letters, and symbols

Some examples to get you started:
•  MyDogEats42?Slugs
•  Chased!By86MaroonStaplers

Or try the multiple word method:
•  Use a longer phrase that is easy to remember (like a song, poem, or quote)
•  Use the first letter from each word to string into a password.

Example: Using the song “I’m A Little Tea Pot Short and Stout. Here Is My Handle, Here Is My Spout.” Creates: IALTPSASHIMHHIMS.

Hard to guess but easy to remember!

Innovatively Organized Helps You Get Your Photos Organized!

this entry has 0 Comments/ in Innovatively Organized, Media, Residential Organizing, Seattle / by Innovatively Organized
April 5, 2012
Do you have boxes of photographs that you’ve been meaning to sort?  Are your digital photos scattered amongst multiple devices?  Do you have a photo project in mind, but don’t know where to start?
 
Our Photo Organizing services at Innovatively Organized implement tools and systems that allow you to easily find photos when you want or need them.  Your photographs are precious memories – knowing where they are and that they’re preserved will give you peace of mind and allow you to share your images with family and friends.

Get started by joining our Photo Organizing Webinar on April 24!

The Top Accessory for Your iPad or Tablet: Boxwave Stylus

this entry has 0 Comments/ in Electronic Organizing, Media, Mobile and On-the-Go, Product Spotlight, Tools and Apps / by Innovatively Organized
April 3, 2012
Are your fingers growing weary from all that touchscreen action?  The Boxwave Stylus is a great tool to use with your iPad or tablet – the tip of the stylus mimics your fingertips, which makes it very effective when using it on your touchscreen.  And don’t worry about losing it - use either the included 3.5 mm headphone jack adapter or built-in metal clip to attach the Stylus directly to your device, your shirt, or your case.  Our team of productivity consultants has tested other similar stylus options, but this is by far the best we’ve found.

You’ll love it for:
•  Taking notes on your tablet or other touchscreen device
•  Cold weather when you don’t want to take off your gloves
•  Durability and storability
•  Speed and accuracy

Cost: under $20

Available at: our Amazon store

Checklist: Record Your Online Account Information to Save Time

this entry has 0 Comments/ in Checklist, Electronic Organizing, Media, Time Management and Productivity / by Innovatively Organized
February 22, 2012
Now that we all have about 50 different online accounts, with a variety of email accounts and password variations, it’s getting harder to remember every log in.  Spending time entering password guesses to access your account is frustrating.  Waiting for an email to reset your password is ever more frustrating.  Help yourself out and record your online account information on this organized form!  It will keep everything together and easily accessible.  You can even store your favorite websites and add notes to reference.  

Get organized now with our Online Accounts and Favorite Websites form!

Innovatively Organized on King 5 News!

this entry has 0 Comments/ in Bags and Bins, Clutter, Innovatively Organized, Media, Seattle / by Innovatively Organized
February 16, 2012
Elizabeth Bowman, President of Innovatively Organized, was recently featured on the King 5 News segment “Let Jesse Buy It.”  Bowman helped Seattleite Lindsey Minerva test-drive the Wonderfile, a product that promises to turn “any space into an organized workspace.”  Minerva was looking for a product or system for organizing all of her craft supplies – a huge box of papers, ribbons, glitters, fabrics, and glue guns.  Minerva and Bowman try to use the Wonderfile to contain and organize all of these crafts.  Watch the video to see if the Wonderfile passed the test!

What are your thoughts?  What products do you use to organize your crafts?

App of the Week: PrintFriendly to Reduce Text Clutter

this entry has 0 Comments/ in App of the Week, Electronic Organizing, Media, Mobile and On-the-Go, Paper Management, Time Management and Productivity, Tools and Apps / by Innovatively Organized
February 15, 2012
Description:
When you print a webpage, your document usually includes half of the actual text itself and half huge ads and banners.  Not only does this waste paper and ink resources, but you end up wasting time trying to read the document around so much clutter!  PrintFriendly converts any webpage into a readable document.  No more frustrating banners, but a distilled, clean text-only document!

Abilities:
•  Distilled webpages down to just text
•  Save document as a PDF
•  Print documents

Great for:
•  Saving paper and ink
•  Spending less time navigating a document
•  More clean, organized and professional documents

Cost: Free

Elizabeth Bowman Discusses Home Office Organization on KIRO 97.3!

this entry has 0 Comments/ in Ask the Organizers, Email Organizing, Innovatively Organized, Media, Office Organizing, Residential Organizing, Seattle / by Innovatively Organized
January 30, 2012
Elizabeth Bowman, President of Innovatively Organized, recently spoke with Pete and Rob of HomeMatters on KIRO 97.3 radio.  They spent the morning discussing tips for keeping your home office organized, an often busy and overwhelmed space.  Elizabeth explained how to create a work flow for your piles of paper, how to use an action folder, how to keep clutter clear, and how to organize email inboxes.

You can listen to the podcast version of her morning with Pete and Rob here!  A list of her tips shared on the show are also available online here. 

Innovative Idea: Apple Recycling to Responsibly Reduce Clutter

this entry has 0 Comments/ in Clutter, Gifts and Holidays, Green Organizing, Innovative Idea, Media, Resources / by Innovatively Organized
January 6, 2012
Speaking of new gifts in the house, if you got a new phone or iPod this holiday season, the Apple Recycling Program is a great way to responsibly throw out your old devices.  If you send in something still of value, they will mail an Apple gift card back to you!  If the device is simply worn out, Apple will still responsibly recycle it for you.  You can even bring in an old iPod to knock 10% of your purchase of a new one. 

What are your thoughts?  Will you be sending anything in to Apple?

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Quick Tips

It’s distracting hearing your phone buzz. Block off time to truly focus; shut the door, silence your phone, close your email.
Set rules in your email to automatically filter messages, saving you time and keeping your inbox organized.
Create a set of email policies for your small business so everyone’s on the same page when it comes to writing and sending emails.
When downloading an image or file, make sure to save it in a specific folder rather than to your desktop.
Make sure to sync your devices regularly so your information is always accurate and doesn’t contain duplicates.
If you can respond to an email in 2 minutes or less, tackle it now.
Elizabeth swiftly and efficiently demonstrated easy methods to organizing my online clutter.  My creative and innovative management style no longer clashes with daily details and extensive reporting requirements.  What a relief!  With a new, common sense system in place, our non-profit initiative become more productive and so have I!Brian Jaeger
The one-on-one attention I got from Elizabeth helped me identify problem areas and prioritize changes to become more streamlined and organized.  Replacing old habits with new ones is challenging but extremely rewarding! Thanks again, Elizabeth!Eliott P., Event Services Manager
Use unexpected free time wisely – while waiting in line or sitting in traffic, have a list of things you can do then.
I am able to accomplish more, in less time. When I work in my home office, I’m not distracted by piles of paper all around me. I am able to proudly show off my work space now! Angela Shen

Testimonials

IO has changed my whole perspective on being organized. You guys rock.Amy T., Blueflame Heating & Air Conditioning
Elizabeth got right down to the critical changes we needed to make to improve our work flow. And we had fun doing it!Sheree C., Paralegal, Office Max
I can’t tell you how accomplished I feel today. Even when someone came to me with an “emergency” project, I noted that on my calendar. I know that I can use that information to help people better schedule time with me to get these projects done.Erin George, Real Change News
You definitely demonstrated what you do best – being organized! It was very apparent that you’ve gone through training and certification and truly know your business.Jeanette H., BPW
Elizabeth swiftly and efficiently demonstrated easy methods to organizing my online clutter.  My creative and innovative management style no longer clashes with daily details and extensive reporting requirements.  What a relief!  With a new, common sense system in place, our non-profit initiative become more productive and so have I!Brian Jaeger
The one-on-one attention I got from Elizabeth helped me identify problem areas and prioritize changes to become more streamlined and organized.  Replacing old habits with new ones is challenging but extremely rewarding! Thanks again, Elizabeth!Eliott P., Event Services Manager
I loved your presentation of Email Organizing 101. The presentation was clear and informative, and you offered wonderful tips to make our busy lives easier. I already implemented some of your recommendations, and have no remaining emails at the end of the day in my inbox. Also, you have a great sense of humor, so like everyone else, I truly enjoyed my time there. Time and money well-spent.Jennifer S., Merrill Lynch
I am able to accomplish more, in less time. When I work in my home office, I’m not distracted by piles of paper all around me. I am able to proudly show off my work space now! Angela Shen
Innovatively Organized’s Email Mgmt Webinar was great! My inbox is now down to zero for the first time in a long time. I would highly recommend it to any friends or associates!Dan F., Realtor
Very illuminating going over my weekly review checklist and realizing that the parts of the work I dread doing are the things I don’t have systems and structure for… I can see already that this is going to be a big help, and wish I’d gotten started sooner! I’m feeling optimistic, and looking forward to solving the problem(s) and getting my time more focused on the patient work I love to do!Dr. Deborah E., ND
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