Look around at your desk. If you have papers sitting next to you that you aren’t using for the task you are working on, then consider creating a file flow for all of your paperwork. An effective file flow solves the question of how you deal with incoming paperwork and where you store it all. First of all, you’ll want to schedule time for yourself for filing on a regular basis. This will ensure you’ll spend less time filing and looking for paperwork and more time being productive. You’ll also want to ensure that you and whoever else shares your filing system creates a file structure that everyone follows. If you still aren’t sure how a file flow could increase your productivity, take a look at our 3 reasons for developing a file flow in our office:
3 reasons why a file flow is important:
1. You won’t set papers down once you’re done with them, which creates piles of clutter around your desk or office
2. You can find what you’re looking for later - and so can your co-workers
3. You are saving time by batching tasks that the files represent into blocks of time. Don’t forget to put on your calendar though!
Need help creating an effective file flow for your office? Check out our file management consulting to see how we can help!