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3 Reasons to Implement a File Flow Today

this entry has 0 Comments/ in File Management, Time Management / by Innovatively Organized
November 7, 2013

Look around at your desk. If you have papers sitting next to you that you aren’t using for the task you are working on, then consider creating a file flow for all of your paperwork. An effective file flow solves the question of how you deal with incoming paperwork and where you store it all. First of all, you’ll want to schedule time for yourself for filing on a regular basis. This will ensure you’ll spend less time filing and looking for paperwork and more time being productive. You’ll also want to ensure that you and whoever else shares your filing system creates a file structure that everyone follows. If you still aren’t sure how a file flow could increase your productivity, take a look at our 3 reasons for developing a file flow in our office:

3 reasons why a file flow is important:

1. You won’t set papers down once you’re done with them, which creates piles of clutter around your desk or office

2. You can find what you’re looking for later - and so can your co-workers

3. You are saving time by batching tasks that the files represent into blocks of time. Don’t forget to put on your calendar though!

 

Need help creating an effective file flow for your office? Check out our file management consulting to see how we can help!

Tags: cluttered desk, file flow, file management consulting, filing system, filing time, office clutter, productivity
← Our New Office Addition: Turnstone Buoy (previous entry)
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For each task on your to-do list, add its estimated completion time. This gives you a realistic view of everything on your plate for the day.
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Very illuminating going over my weekly review checklist and realizing that the parts of the work I dread doing are the things I don’t have systems and structure for… I can see already that this is going to be a big help, and wish I’d gotten started sooner! I’m feeling optimistic, and looking forward to solving the problem(s) and getting my time more focused on the patient work I love to do!Dr. Deborah E., ND
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I can’t tell you how accomplished I feel today. Even when someone came to me with an “emergency” project, I noted that on my calendar. I know that I can use that information to help people better schedule time with me to get these projects done.Erin George, Real Change News
Innovatively Organized’s Email Mgmt Webinar was great! My inbox is now down to zero for the first time in a long time. I would highly recommend it to any friends or associates!Dan F., Realtor
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