Calendar Invite DO’s and DON’Ts for Outlook & Gmail
1. Naming Calendar Events – If you are going to send a calendar invite to someone you’re meeting with, DO make sure to include both of your names in the title of the event. For instance, I have received calendar invites from people that are titled, Meeting with Elizabeth Bowman. Unfortunately, this does not tell me the name of the person I am meeting with. A more appropriate name would be Meeting with Elizabeth Bowman and John Smith.
2. Sending the Calendar Invite – There are times when you DON’T have to send a calendar invite. If you have already confirmed the details of a meeting via email, it is not appropriate to send a calendar invite three days later. The important thing to remember is to not make assumptions. As you’re scheduling with someone, don’t be afraid to say, “Can you send me the calendar invite to make sure we’re on the same page?”
3. Adding Attachments – Calendar invites can be incredibly helpful for scheduling meetings when a group of people are involved. DO create a meeting agenda prior to scheduling the meeting and attach the document to the invitation. This ensures that all attendees have access to the same information and come to the meeting prepared.What other tips to you have for creating meeting invitations? We would love to hear your comments below!
