Finding time for yourself is hard enough, but coordinating time with co-workers or your team to collaborate is a completely different beast to tackle. Sometimes if feels like the time spent coordinating a meeting takes more time than the meeting itself (talk about unproductive).
In order to stop wasting time and unnecessary emails to fit meetings into your team’s schedule, here are 3 ways to schedule more efficiently:
If your team is already using a Microsoft Exchange Server for email, you can share your individual calendars. With a few clicks of a button, you can see when coworkers are available, send them calendar invites and share meeting agendas. Here is a quick overview of how you can share calendars. If your team is not currently using a Microsoft Exchange Server, contact us for details about setting one up.
More and more small businesses are using Google to collaborate with their team and Google Calendar is no exception. Instead of having to individually invite people to share your calendar, you can set up a Google Group and invite everyone at once. Here is a quick overview of how to share calendars using Google.
Doodle is a simple tool to help you schedule more efficiently, especially when people outside your team are involved in a meeting. The person coordinating the meeting can input a list of potential meeting dates and times into a form on Doodle. Doodle will automatically generate a poll to send to participants. Once all participants have submitted their availability, you can determine what works best for everyone and confirm the appointment time.
How does your team or small business schedule to collaborate or meet? Do you use a shared team calendar?